ARTICLE I: IDENTIFICATION
The identification of this organization shall be the
Anacortes Soccer League, hereinafter referred to as
"ASL".
ASL shall be affiliated with the
Skagit Valley Youth Soccer Association, hereinafter referred to as
"SkVYSA".
ASL is and shall be a non-profit organization.
ASL's jurisdiction encompasses the general geographical area bounded by the Anacortes School District.
ARTICLE II: PURPOSE
Section 1. The purpose of ASL is:
- a. to provide a program that is enjoyable and rewarding for the participants;
- b. to teach, govern, and promote the game of soccer.
- c. to encourage courtesy, proper conduct and respect for players, officials, coaches and spectators by the players, officials, coaches, and spectators;
- d. to promote sportsmanship and develop leadership; and
- e. to develop physical fitness and mental alertness
ARTICLE III: MEMBERSHIP
Section 1. Participants
-
a. Participants shall be boys and girls from the Anacortes/La Conner area between the Washington State Youth Soccer Association (WSYSA) ages of U-13 to U-19.
- b. Participants will participate in the District 1 Silver Select program or other suitable Soccer League that is offered to teams in the SkVYSA.
- c. It shall be the responsibility of the officers of ASL to attempt to find a playing opportunity for every child at the recreational level only if the City of Anacortes Parks & Recreation does not offer a program for the U-13 to U-19 County Recreation age group. The majority of the teams in the ASL will be competition level teams. The teams will be selected from their particular age group.
- d. No youth will be denied the opportunity to play due to financial reasons (inability to pay sign-up fees).
- e. The registration dues will include a fee to SkVYSA and WSYSA. In addition Referee fees will be assessed for each home game. The Referee fees will be due in advance of the season start date.
Section 2. Members.
The membership of the ASL shall consist of the following:
- a. All players, parents, or guardians of registered players.
- b. All team coaches, assistant coaches, and team managers who have submitted a completed WSYSA and WSP background check as required by WSYSA.
- c. All officers and directors of ASL who have submitted a completed WSYSA and WSP background check form as required by WSYSA.
- d. All ASL referees who have submitted a completed WSYSA and WSP background check form as required by WSYSA and are licensed for the current year by U.S. Soccer Federation.
Section 3. Removal.
Any member of the corporation may be removed for just cause by the Anacortes Soccer League Judicial Committee. Notice of the proposed removal must be given to the member sought to be removed at least seven (7) days prior to Judicial hearing. Any member of the corporation is subject to the normal course of routine of WSYSA Judicial process as governed by the WSYSA By-Laws. Results will be reported to all affiliates, both local and State levels, for appropriate actions
ARTICLE IV: OFFICERS
Section 1. Number
The officers of ASL shall consist of the President, the Vice President , the Secretary, the Treasurer, and the Liaison to SkVYSA.
Section 2. Election and Term of Office
The officers of the Club shall be elected annually by the members of ASL at the annual Officer Election meeting. Terms of office shall run for one calendar year, beginning January 1, and terminating December 31.
Section 3. Resignation
Any officer may resign at any time by giving written notice of such resignation to the to the President or Secretary of ASL. Unless otherwise specified in such written notice, such resignation shall take effect upon receipt thereof by the Board of Directors or by such officer, and the acceptance of such resignation shall not be necessary to make it effective.
Section 4. Removal
Any officer elected or appointed by the Board of Directors may be removed by a two-thirds (2/3) vote of the Board of Directors for just cause. Any officer who fails to fulfill their duties over a period of not less than two months shall be notified by the Secretary, and their removal automatically proposed to be voted upon at the next regular meeting of the Board of Directors.
Section 5
Vacancies Any vacancy occurring in any office may be filled by the affirmative vote of the Board of Directors. An officer elected to fill a vacancy shall finish the un-expired term of his predecessor in office.
Section 6. Assistant officers.
The President shall have the power and authority to appoint such assistant officers to fill a temporary vacancy as he/she deems appropriate, subject to Board approval at the next regular Board meeting. They are not considered Board members for the purpose of voting.
Section 7. Officer's Duties The officers shall be responsible for the following:
- a. President shall supervise all activities of the ASL and the work of the Board of Directors. He/she shall be the general representative of the ASL in all matters. He/she shall execute all instruments on behalf of the Club, call and preside at all meetings of the Board of Directors, represent ASL at all meetings as the Club Commissioner, and perform all duties usually inherent in such office. In the event the President is not able to perform his/her tasks, the Vice President shall serve in his/her behalf .
- b. Vice President shall be responsible for the following:
- The oversight of:
- a. Committees for field acquisition, development and maintenance.
- b. Committees for equipment acquisition, distribution and maintenance
- c. Recruitment for new and/or vacant teams, coaches, and players
- d. Public relations and special events, such as team pictures.
- In the Presidents absence shall serve in his/her behalf.
- Bylaws administration.
- Chair Ethics Committee
- c. Secretary shall keep the minutes of the members' and of each and every Board of Directors' and Special meetings, be custodian of the corporation records and in general perform all duties incident to the office of Secretary. He/She shall also be responsible for official correspondence of ASL.
- d. Treasurer shall have charge and custody of and be responsible for all funds of ASL; receive and give receipts for monies due and payable to the ASL from any source whatsoever, and deposit all such monies in the name of ASL in such banks as shall be selected in accordance with the provisions of these By-Laws; and in general perform all of the duties incident to the office of Treasurer. The treasurer shall be responsible for the appropriate administration of any club fundraisers. In addition, it shall be the duty of the Treasurer to pay any and all registration on a timely basis. The Treasurer's position shall be bonded. The Treasurer will perform keeping of the minutes in the absence of the Secretary.
- f. Commissioner to SkVYSA shall act as the Anacortes Soccer League representative to SKVYSA while attending SKVYSA Board meetings. He/She will present ASL issues, ideas and concerns while communicating SKVYSA issues, ideas and concerns to ASL. He/She will also be the coordinator for ASL and SKVYSA shared community events. This position shall also be ratified by the SKVYSA Board. In the event the Commissioner to SKVYSA is not able to fullfill these obligations, the President will serve on his/her behalf until the vacancy is filled per Article IV, Section 6.
Section 8.
Appointed Volunteers shall fill positions as designated by the President. Positions may include but shall not be limited to Referee Assigner, Fields Manager, Equipment Manager, Girls and Boys Coach Coordinators, Select Team Coordinator, Sponsorship Coordinator, Special Events Coordinator, Photo Coordinator, and Web Design/Maintenance Coordinator, and Registrar.
Section 9. Ethics Committee
The Ethics committee shall be composed of the Vice President, one other officer, one coach, the Referee Assignor, one parent who is a member of the ASL, and one alternate. The Vice President shall chair the committee which shall meet as needed to review discipline issues pursuant to the Club's By-Laws to preserve the integrity, safety, and well being of all members of ASL . Ethics members shall excuse themselves and appoint an alternate if a matter brought before Ethics is about that member, member's team, relative, close friend, or other relationship that may cause conflict of interest The Ethics committee shall be appointed at the first Board meeting of the fiscal year. Minutes of this committee will be recorded per Article 6, section 4.
ARTICLE V: COACHES
Section 1
Head Coaches shall be approved annually by the Board of Directors of ASL and shall be responsible for their teams and their actions on the field. Coaches are role models for their teams, and as such shall exhibit self control and proper decorum at all times on the game and practice fields.
Section 2. Head Coaches
Competition Level Teams shall be interviewed by the Board of Directors, or by an appointed committee, and shall be selected based on several qualifications including, but not limited to, soccer coaching licenses, years of experience, success in prior years of coaching, and the ability to relate to the age group to be coached.
Section 3. Head Coach Meetings
Head Coaches or their representatives must attend the Season Scheduling meeting and Annual Voting meeting. Unexcused non-attendance at these two meetings shall be considered during the approval of Coaches for the upcoming year. They are encouraged to attend the monthly Board meetings during the season.
Section 4. Head Coach / Assistant Removal
Head Coaches and/or their Assistant Coaches may be removed from their position(s) during the season if they do not exhibit the citizenship qualities required for their role model positions. If complaints are deemed serious enough, The Ethics committee shall meet to determine the fitness of any coach, and shall vote on the removal of that coach with results given to the Board of Directors for final approval. The coach in question shall be given the opportunity to hear charges and dispute them.
ARTICLE VI: MEETINGS
Section 1. Annual Membership Meeting
The annual meeting of the members of the ASL shall take place during March of each year. The last order of business at the annual meeting shall be the election of officers for the coming year.
Section 2. Regular Board of Directors Meetings
In addition to the annual membership meeting, the Board of Directors shall meet at least once during the first quarter and monthly during each of the other months of the year. The Board of Directors shall establish a regular meeting schedule that is published and open to the public.
Section 3. Special Meetings of Board of Directors
Special meetings of the Board of Directors may be called by or at the request of the President or any one-third (1/3) of the Officers. The person or persons authorized to call special meetings of the Board of Directors may fix any reasonable time and place for holding the meeting provided all members of the Board of Directors and the Members are given at least seven (7) days notice.
Section 4. Minutes.
The Secretary shall keep minutes of all meetings manually and/or on tape recording and the minutes shall be reduced to writing, signed by the Secretary or other appropriate officer and placed in the ASL minute book as soon as practicable. In addition, the Secretary shall be responsible for having draft copies of the minutes available to all members of the Board of Directors as soon as practicable. Approved minutes will be available to the public upon request.
Section 5. Meeting Conduct
Robert's Rules of Order shall govern the manner of conducting meetings. The order of business shall be as follows:
- Call to order.
- Proof of notice of meeting.
- Reading and approval of the minutes.
- Treasurer's Report.
- Vice President's Report.
- Liaison to SkVYSA Report
- President's Report
- Unfinished Business
- New Business
ARTICLE VII - BOARD VOTING AND QUORUM
Section 1. Voting
Each Board member present at any annual or regular meeting shall be entitled to one vote. Except as otherwise provided by these By-laws, any action to be taken by vote of the Board shall be authorized by a majority of votes cast. The President, or any other presiding officer, shall cast his vote only in case of a tie.
Section 2. Manner of Action
Except as otherwise provided by these By-Laws, the action of a majority of the officer votes present at any meeting at which a quorum is present shall be the act of the Board of Directors.
Section 3. Quorum
A quorum for all Board of Directors' meetings shall consist of fifty-one percent (51%) of the Board of Directors. If less than such a majority is present at a meeting, a majority of the Officers present may adjourn the meeting to another time and place without further notice. The President or Vice President shall be present for the meeting to proceed.
ARTICLE VIII - EQUIPMENT
Section 1.
All equipment purchased by ASL will remain the property of ASL.
Section 2.
Each recreational player will purchase a uniform approved by ASL as described in the "Standing Rules".
Section 3.
It shall be the responsibility of each head coach to return all equipment issued by ASL at the end of each season. Gross disregard of this responsibility shall be grounds for fines and withholding coaching approval as directed by the Board of Directors.
Section 4.
ASL club colors are purple and white and purple and black. All teams shall strive to represent ASL club colors if at all possible, including those teams who purchase their uniforms through sponsorship or individually.
ARTICLE IX - FINANCIAL POLICY
Section 1. Fiscal Year
The fiscal year of ASL shall begin at 12:01am on January, 1 and end at 12:00 midnight on December 31th of each year. All financial rules and regulations are in effect during the 12 months of the fiscal year.
Section 2.
The President in conjunction with the Treasurer, and with support of the Board of Directors, shall prepare a proposed budget 60 days prior to the first registration date for the upcoming season. At such time, the fee charged to the participants shall be set.
Section 3.
Late sign up fees for those un-excused late signees (defined as any sign-up after the last scheduled sign-up date) shall also be set at a rate 20% higher than the normal fee.
Section 4.
A year end audit shall be performed no later than the first quarter of each fiscal year.
Section 5.
All affiliate fees shall be reviewed and/or amended annually during the budgeting process by the Board of Directors.
ARTICLE X. REVISION OF BYLAWS.
SECTION 1.
Every five years (years that end with a 2 or a 7) the Secretary shall initiate a review of these By-Laws by the Board of Directors.
SECTION 2.
Any proposed changes to these bylaws shall be done as follows:
- Public submission of Proposed amendments to ASL at regular board of directors meeting.
- Public reading of changes and revisions to proposed amendments at next regular board of directors meeting. All affiliates shall be notified of proposed changes as soon as possible following the meeting.
- Proposed changes voted on by 2/3 majority of the membership at following board of directors meeting.
SECTION 3.
The board shall endeavor (if time and circumstances permit) to attempt to schedule any voting on proposed revisions to bylaws to be at the annual membership meeting
SECTION 4.
All Affiliates will be notified in writing annually of the ratified amendments to bylaws.
ARTICLE XI. DISSOLUTION OF ORGANIZATION.
SECTION 1.
If dissolution of ASL is necessary for either voluntary or involuntary reasons, The State of Washington Non-Profit Corporations Act RCW 24.03.240 , shall be followed.
ARTICLE XII. STANDING RULES.
SECTION 1.
The ASL shall keep a document that contains the "Standing Rules" that govern the more day to day running of the club. These "standing rules" will be as agreed upon by a majority vote of the Board of Directors and will be available to the public upon request. The "Standing Rules" shall not conflict with these Bylaws and shall be considered subordinate to these bylaws.
